Case Study

One Source of Truth: Replacing Four Spreadsheets at CoreFlow

For CoreFlow Manufacturing · 2025 · 9 months

-91% Inventory discrepancies
1 System of record (down from 4)
14 hrs/wk Planning time saved

How consolidating four disconnected inventory spreadsheets into one system removed the root cause of planning errors.

01 Overview

This case study explains why CoreFlow's inventory problem wasn't really a software problem — it was an organizational one, and how the system we built forced a single source of truth without requiring the switch to be painful.

02 The Challenge

Three departments each kept their own version of "the real" inventory count, and production plans were built on whichever spreadsheet the planner happened to open that morning.

03 The Solution

We migrated all three spreadsheets into a single system with role-based permissions, ran both systems in parallel for one full production cycle, and made the switch mandatory only once the new numbers had proven themselves accurate.

Laravel PostgreSQL Change Management Data Migration
Unified inventory dashboard and parallel-run validation report — screenshots available on request under client NDA.
“

The hardest part was never the software — it was getting three departments to agree on one number. The system is what finally made that possible.

Client Name · Plant Manager, CoreFlow Manufacturing
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